school Oganization

Organizational process in school-HM/Principal as a leader-Duties and Responsibilities of HM

School Organization. 

School organization” refers to how schools arrange the resources of time, space, and personnel for maximum effect on student learning.

Organizational Process

The Organizational Process. Organizing, like planning, must be a carefully worked out and applied process. This process involves determining what work is needed to accomplish the goal, assigning those tasks to individuals, and arranging those individuals in a decision‐making framework (organizational structure).

Organizational Process in school

    •      Academic planning

•      Resource mobilization

•      Co-curricular activities planning

•      Time allocation

•      Monitoring

•      Evaluating

•      Feedback

1) Academic planning

Academic planning includes

•         Planning and approval for new academic programs,

•         Substantial changes to those programs

•         Planning and approval for academic departments and centers/institutes,

•         Changes associated with Subjects and courses.

•         A good academic plan evolves from Self-Assesment and Knowledge.

2)  Resource mobilization

•         Includes Mobilise Financial, physical and human resources for the support and development of infrastructure and programmes.

•         Identify needs, Design appropriately by collecting systems according to requirements.

3)  Co-curricular activities planning

•         Through rich and diverse programmes students should be able to experience safe, enjoyable and challenging activities which will enable them to develop and grow into successful and happy young adults.

•         Activities and programmes are to be planned for the kinesthetic and emotional developments of every student.

4) Time allocation

•         It is an important aspect of planning.

•         Proper time is to be allocated for each and every aspect of curriculum.

5) Monitoring

•         Monitoring the implementation of projects and programmes that are executed and managed at various levels is essential for quality outputs.

6) Evaluating

•         Evaluation is essential for obtaining valid information about the performance of an organisation and factors that affect performance.

•         It is essential for improving organizational performance

7) Feedback

•         Detailed analysis of strengths and opportunities for improvement.

•         Insight from all levels and groups in the organisation.

•         Comparing performance with other organizations for improvement.

•         It is essential for adaptation, changes, and hence for survival.

   Leadership – Meaning

 Leadership is the art of motivating a group of people to act towards achieving a   common goal. 

   Educational Leadership    

  “An educational Leader is always trying to get others to accept his decisions or his objectives, or encourages them to join in some common purpose. Have the ability to make significant judgment and to encourage others to accept these judgments”-Barky

  Qualities That Make a Great Leader

•         Honesty

•         Ability to Delegate

•         Communication

•         Sense of Humor

•         Confidence

•         Commitment

•         Positive Attitude

•         Creativity

•         Intuition

•         Ability to Inspire

HM/Principal as a Leader and a manager

•         Leader of Academic activities

•         Administrative duties

•         Discipline

•         Human management

•         Financial management of the school.

     Role of the Head Master

•               Controller & Co-coordinator

•               Organizer

•               Administrator

•               Supervisor

•               Teacher

•               Leader

•               Young & Energetic management

 Duties and Responsibilities of HM

•         Teaching: Headmaster of a school is a teacher first and last. Teaching is his fundamental duty. Headmasters remain so much absorbed in other duties that they never enter classes. But they should take at least two periods a day on specialized subjects. They should deliver or guide demonstration classes. By actually teaching, the Headmaster comes to know the standard of pupils in different classes and the standard of teaching in the school. He directly comes in contact and understands difficulties of students and teachers.

•         Planning: Unless the Headmaster plans for the school, there will be confusion all round. For making proper planning, help of pupils, teachers, and parents should be taken. Most of the planning will be there in course of discussions of school problems in the staff meetings and students councils

•         Organization and Administration: The next important task of Headmaster is organization. In the organization of school plant the headmaster should procure adequate furniture and equipment for the school. He should make petty repairs, distribute the furniture, look to the buildings, organize laboratories, the workshop and the library and take care of the sanitation and entire material aspect of school plant. The Headmaster looks to the instructional work of the school including construction of curriculum, preparation and distribution at syllabi, work distribution among the staff, allotment of co-curricular duties, construction of the time schedule and the school calendar.

•         Supervision: Supervision and administration are the two combined functions which are mostly blended in one. Administration means performance of certain routine duties in connection with finance, discipline, correspondence etc. By supervision it is meant the overseeing the work done by the teaching staff. Supervision is improving the total teaching learning situation. This situation is no more "detection or fault finding." A Headmaster should follow the following principles of supervision.

•         Its purpose is to help, encourage and guide rather than criticize.

•         It should be done in a spirit of cooperation.

•         It should be done regularly and effectively.

•         Partiality and prejudice should find no place in it.

•         The criteria of supervision should be known to teachers.

Supervision of instructional work is the most important function of the Headmaster.

Some specific Duties of HM

• School Supplies: This involves planning. Estimates are to be prepared regarding the quantity of purchases to be made. Specification of each item is to be laid down and quotations have to be invited and approved by the Headmaster. Goods ordered should be inspected and checked on arrival. Headmaster will appoint a selection committee for purchase and maintenance of equipments

• School Campus: School plant should provide adequate educational services. Best use of all the rooms, laboratories, workshops and the farm is made. In case of over-crowding students may attend laboratories in groups. School may be used for its specific uses. All school buildings should be guarded against building hazards. The perfect up-keep of the school campus is the lookout of the Headmaster

•Co-Curricular Activities: Over-all management of school co-curricular activities is the Headmaster's responsibility. Various activities may of course, be distributed amongst the staff members in accordance with their previous background, interest and aptitude. Adequate budget allotment should be made for these activities. All wastage and unnecessary expenditure should be checked.

• Office management: The modern conception of the Headmaster's office is that, it is a service centre. Communication with higher authorities, the parents, the public, the teacher and the students is made by the Headmaster. Among the specific duty on the Headmaster in respect of efficient working of school office, the following are noteworthy. The office must be located at a suitable place. It must be adequately spaced and proper up-keep ensured. Office work must be distributed adequately among members of the office staff. Headmaster must supervise their work, check irregularities, check inefficiency and ensure regular and prompt work.

·        Headmaster must decide time to be devoted for office work. Headmaster must make note of his office duties.

·        Duties of Headmaster prescribed by Education Department and Managing Committee should be strictly followed.

·        The Headmaster should strictly obey the rules and regulations by the University or school Board, to which the school is affiliated.

·        Routine duties of the Headmaster should be admission, checking class registers, cash book, acquaintance roll; attendance registers accounts of various fees and fines.

·        All these general duties and specific responsibilities of the Headmaster will go to make better schools.